Illinois New Hire TXT Generator

Validate a CSV and generate an Illinois New Hire fixed-width TXT upload file (W4 records, 801 chars).

Price

5.00 USD per processed file

Delivered digitally. No shipping.

How it works

  1. Upload a CSV to validate.
  2. If valid, proceed to checkout (unless already paid).
  3. Upload to generate output and download it.

We do not provide filing or consulting services.

Validate your CSV

Upload a CSV to validate. If it passes, you can proceed to the next step.

CSV columns and templates
Download CSV template Template with sample row
Header names are case-insensitive. Spaces and dashes are treated like underscores.
Column Required Label Format Notes
employee_first_name Required Employee First Name Text Required; max 16 chars in output.
employee_last_name Required Employee Last Name Text Required; max 30 chars in output.
employee_ssn Required Employee SSN 9 digits Required; no hyphens.
employee_address1 Required Employee Address Line 1 Text Required; max 40 chars in output.
employee_city Required Employee City Text Required; max 25 chars in output.
employee_state Required Employee State 2 letters Required; two-letter state abbreviation.
employee_zip Required Employee ZIP 5 digits Required; ZIP5.
employee_hire_date Required Employee Hire Date YYYY-MM-DD, YYYYMMDD, or MM/DD/YYYY Required; output is YYYYMMDD.
employer_fein Required Employer FEIN 9 digits Required; one file must contain only one FEIN.
employee_middle_name Optional Employee Middle Name Text Optional; max 16 chars in output.
employee_address2 Optional Employee Address Line 2 Text Optional; max 40 chars in output.
employee_address3 Optional Employee Address Line 3 Text Optional; max 40 chars in output.
employee_zip4 Optional Employee ZIP+4 4 digits Optional.
employment_status Optional Employment Status 1, 2, 3, 4, or 6 Optional; 1=full-time, 2=part-time, 3=seasonal, 4=contractual, 6=self-employed.
employee_dob Optional Employee Date of Birth YYYY-MM-DD, YYYYMMDD, or MM/DD/YYYY Optional; output is YYYYMMDD.
employee_work_state Optional Employee Work State 2 letters Optional; two-letter state abbreviation.

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