Florida New Hire TXT Generator

Validate a CSV and generate a Florida New Hire fixed-width ASCII TXT file layout for submission.

Price

5.00 USD per processed file

Delivered digitally. No shipping.

How it works

  1. Upload a CSV to validate.
  2. If valid, proceed to checkout (unless already paid).
  3. Upload to generate output and download it.

We do not provide filing or consulting services.

Validate your CSV

Upload a CSV to validate. If it passes, you can proceed to the next step.

CSV columns and templates
Download CSV template Template with sample row
Header names are case-insensitive. Spaces and dashes are treated like underscores.
Column Required Label Format Notes
employee_first_name Required Employee First Name Text Required; first name field is 16 chars in output.
employee_last_name Required Employee Last Name Text Required; last name field is 30 chars in output.
employee_ssn Required Employee SSN/ITIN 9 digits Numbers only (dashes/spaces ok; we strip non-digits).
employee_address1 Required Employee Address Line 1 Text Required.
employee_city Required Employee City Text Required.
employee_state Required Employee State 2 letters Required for US addresses; if foreign, provide employee_country_code and leave state blank.
employee_zip Required Employee ZIP 5 or 9 digits ZIP5 or ZIP9; we place ZIP5 into the 20-char Postal Code field and ZIP+4 into the ZIP4 field.
employee_hire_date Required Employee Hire Date YYYY-MM-DD, YYYYMMDD, or MMDDYYYY We output MMDDYYYY per Florida fixed-width layout.
employer_name Required Employer Name Text Required; 45 chars in output.
employer_fein Required Employer FEIN 9 digits Numbers only; not all zeros.
employer_address1 Required Employer Address Line 1 Text Required (address where Income Withholding Orders should be sent).
employer_city Required Employer City Text Required.
employer_state Required Employer State 2 letters Required for US addresses; if foreign, provide employer_country_code and leave state blank.
employer_zip Required Employer ZIP 5 or 9 digits ZIP5 or ZIP9; we place ZIP5 into the 20-char Postal Code field and ZIP+4 into the ZIP4 field.
employee_middle_name Optional Employee Middle Name Text Optional.
employee_address2 Optional Employee Address Line 2 Text Optional.
employee_address3 Optional Employee Address Line 3 Text Optional.
employee_zip4 Optional Employee ZIP+4 4 digits Optional; if omitted and ZIP9 provided, we derive ZIP+4 from ZIP9.
employee_country_code Optional Employee Country Code 2 letters Optional; for foreign addresses only.
employee_dob Optional Employee Date of Birth YYYY-MM-DD, YYYYMMDD, or MMDDYYYY Optional; output is MMDDYYYY.
employee_state_of_hire Optional Employee State of Hire 2 letters Optional; use if reporting as a multistate employer.
medical_insurance_available Optional Medical Insurance Available Y or N Optional. If the column exists and value is not Y, generator outputs N.
independent_contractor Optional Independent Contractor Y or blank Optional; set Y when reporting a non-employee service provider.
employer_reemployment_tax_number Optional Reemployment Tax Number (UI #) Text Optional; up to 12 chars in output.
employer_address2 Optional Employer Address Line 2 Text Optional.
employer_address3 Optional Employer Address Line 3 Text Optional.
employer_zip4 Optional Employer ZIP+4 4 digits Optional; if omitted and ZIP9 provided, we derive ZIP+4 from ZIP9.
employer_country_code Optional Employer Country Code 2 letters Optional; for foreign addresses only.
employer_phone Optional Employer Phone 10 digits Optional; digits only.
employer_phone_ext Optional Employer Phone Extension Up to 6 digits Optional; digits only.
employer_contact Optional Employer Contact Text Optional; 20 chars in output.
multistate_indicator Optional Multistate Indicator Y or N Optional; Y if reporting as registered multistate employer.

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