California New Hire TXT Generator

Validate a CSV and generate a California EDD NER bulk upload file (DE 340 Appendix A, E4/W4/T4, 175-char records).

Price

5.00 USD per processed file

Delivered digitally. No shipping.

How it works

  1. Upload a CSV to validate.
  2. If valid, proceed to checkout (unless already paid).
  3. Upload to generate output and download it.

We do not provide filing or consulting services.

Validate your CSV

Upload a CSV to validate. If it passes, you can proceed to the next step.

CSV columns and templates
Download CSV template Template with sample row
Header names are case-insensitive. Spaces and dashes are treated like underscores.
Column Required Label Format Notes
employer_fein Required Employer FEIN 9 digits Omit hyphens.
employer_state_employer_account_number Required CA State Employer Account Number 8 digits Seven-digit employer payroll tax account number plus check digit; omit hyphens.
employer_name Required Employer Name Uppercase ASCII, no punctuation DE 340 requires uppercase and no special characters/punctuation.
employer_address1 Required Employer Street Address Uppercase ASCII, no punctuation Left-justified, blank-filled in output.
employer_city Required Employer City Uppercase ASCII, no punctuation Left-justified, blank-filled in output.
employer_state Required Employer State 2 letters USPS abbreviation.
employer_zip Required Employer ZIP Code 5 chars ZIP code or foreign postal code (5 chars).
employee_ssn Required Employee SSN 9 digits Digits only.
employee_first_name Required Employee First Name Uppercase ASCII, no punctuation 16 chars in output; omit titles (Mr/Mrs/etc.).
employee_last_name Required Employee Last Name Uppercase ASCII, no punctuation 30 chars in output; omit trailing titles (MD/DDS/etc.).
employee_address1 Required Employee Street Address Uppercase ASCII, no punctuation 40 chars in output.
employee_city Required Employee City Uppercase ASCII, no punctuation 25 chars in output.
employee_state Required Employee State 2 letters USPS abbreviation.
employee_zip Required Employee ZIP Code 5 chars ZIP code or foreign postal code (5 chars).
employee_start_of_work_date Required Employee Start-of-Work Date YYYYMMDD Output must be YYYYMMDD.
employer_branch_code Optional Branch Code 3 chars If registered with EDD as a branch coded employer.
employer_zip4 Optional Employer ZIP+4 4 chars Optional; blank fill if not applicable.
employee_middle_initial Optional Employee Middle Initial 1 char Optional; blank fill if none.
employee_zip4 Optional Employee ZIP+4 4 chars Optional; blank fill if not applicable.

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